Frequently Asked Questions

What are the benefits of participating in the UTSC Undergraduate Research Poster Forum?

The UTSC Undergraduate Research Poster Forum gives students an opportunity to gain experience disseminating research, scholarship, and creative activities to an academic community, share their research experience with peers and develop their presentation skills. The forum also provides the perfect opportunity for students interested in becoming involved in research to learn more about the accomplishments and research interests of other students.

All 20 finalists will also receive a Certificate of Participation and will receive a notation on their transcript as part of Co-Curricular Record program. Cash prizes of $1000, $500 and $250 will be awarded to first, second and third place winners. Winners will be invited to have a digital version of their poster available in TSpace.

What is a poster, and how do I make one?

See our Guide to Research Posters. Your poster dimensions should not exceed 12 square feet (4 feet long by 3 feet high). The poster must be saved as a PDF with the proper dimensions.

Video component questions: Is it just a video of us talking only and we send the PDF or should we be able to superimpose a video of us on top of the poster and walk through it? Are we supposed to just have the poster in presentation view and then our voice over the frame? Should it be my face presenting or just audio? Any particular background setting?

We recognize that not everyone is comfortable with ambiguity but in an effort not to limit your creativity and recognizing that you may all have differing levels of comfort and access to software and video recording capabilities at home during these unprecedented circumstances, we’re leaving how you choose to create your poster presentation video recording flexible. Regardless of if you choose to show your face or just do voice over audio only recording, remember the focus is on communication.

Here are a couple of options for you to consider:

  1. Record your presentation video using a camera, smartphone, or webcam on your computer mimicking a ‘live’ poster presentation as much as possible. If you choose to record yourself standing next to your poster on a screen, you make wish to consider projecting it to a larger screen such as a TV instead of your computer monitor.
  2. Record your video using screen capturing software. Two software options for you to consider are Snagit which is licensed for the University of Toronto or the PowerPoint recordings feature available in Office365. 

What are the time limits for my video poster presentation?

Since there will be no interactive component or opportunity for you to provide additional information to the judges during a question period, your poster presentation video recording can now be up to 5 minutes long, ideally between 3-5 minutes in length.

How should I save/share my video recording file?

Save you video in any standard video file format and upload to MyMedia. MyMedia provides an interface for uploading a wide array of video file formats and for managing and sharing your media. All media files are re-encoded into a standard format for web playback and downsized to a maximum dimension of 1080 pixels.

After your video has been uploaded, publish your video and when prompted title your video, “UTSC Undergraduate Research Poster Forum 2020 – Your Name.”

Once your video is published, select the 'Edit' pencil icon. In the Description section of the video, please include your poster abstract (you can copy this from your proposal or feel free to modify if necessary). In the Keywords section of the video, add the relevant Strategic Research Themes (you can copy this from your proposal).

Select, the 'Sharing' icon or heading and ensure that access is restricted to members of the University of Toronto community (default setting) and select the 'Allow for Download' checkbox.

Finally, copy your video’s MyMedia Permanent Play Link and send it along with a PDF of your poster to Sarah Forbes, by the submission deadline.

MyMedia help documentation can be found at

How do I use my TV as an external monitor?

If your TV has an HDMI port and your computer has an HDMI port, your TV can then be an external computer monitor.

If your TVhas a USB port, you could also try saving your poster as an image file on a USB, insert the USB into your TV and display your file on the screen.

Google’s Chromecast allows you to send anything you can view in a Chrome browser tab to your TV.  You can also mirror your entire desktop display if desired. Screen mirroring should also work with a phone or tablet. 

Similarly, you can mirror the display of an entire Mac or Apple device to an AppleTV or smart TV that is compatible using AirPlay. 

Can my poster presentation use visual or digital materials?

The focus of the judging is your poster, however it is permissible to use aids or digital materials to supplement your poster in your 3-5 minute poster presentation video.

What kind of help is available to students who want to participate in the UTSC Undergraduate Research Forum?

Contact your liaison librarian for help with research skills, writing your poster abstract and developing your poster.

May I submit the same research or creative project to the UTSC and University of Toronto Libraries Undergraduate Research Prize?

No. UTSC students cannot submit the same assignment to both the UTL Undergraduate Research Prize and the UTSC Undergraduate Research Poster Forum and UTSC Undergraduate Research Prize.

However, UTSC students may submit the same project to both the UTSC Undergraduate Research Poster Forum and UTSC Undergraduate Research Prize. Please refer to their respective websites for additional information on eligibility and submission criteria for each initiative.

Who are the judges?

Submissions to participate in the Research Poster Forum will be judged by a committee composed of UTSC faculty, librarians, and staff from a variety of disciplines.

Judges for the poster forum finalists will be comprised of UTSC faculty and librarians who will evaluate the posters and select the winners based on the criteria listed below.

How will the posters be judged?

A panel of judges from a variety of disciplines will evaluate each poster presentation based on students' presentation of their work, based on the following evaluation criteria: Content & Comprehension; Visual Information & Organization; Communication; Citations, References, & Context. Students' video presentation and poster should take into account that they may evaluated by judges who are not familiar with their field. Please refer to the detailed judging rubric for additional information.

How many prizes are offered?

There will be up to three prizes awarded:

   First Place:           $1,000
   Second Place:       $500
   Third Place:          $250

What are the important deadlines for the Undergraduate Research Forum?

February 24, 2020, noon (firm deadline): Submission of proposals online
March 2, 2020:  Finalists contacted by email
March 5 or 6, 2020:  Research Skills & Poster Presentation Drop-ins (time and location TBD)
April 9, 2020, noon:  Final poster and accompanying presentation video file submission deadline
May 1, 2020:  Top 3 winners announced

When are prize winners notified?

Prize winners will be announced via email, the UTSC Library Website and social media channels by approximately 4pm Monday May 1, 2020. 

Any other questions?

Please email your liaison librarian or